Waverley Model Railway Club – Men’s Shed Inc (The Club) is committed to providing quality
services to you and this policy outlines our ongoing obligations to you in respect of how we
manage your Personal Information.
We have adopted the Australian Privacy Principles (APPs) contained in the Privacy Act 1988
(Cth) (the Privacy Act). The APPs govern the way in which we collect, use, disclose, store,
secure and dispose of your Personal Information.
A copy of the Australian Privacy Principles may be obtained from the website of The Office of
the Australian Information Commissioner at https://www.oaic.gov.au/.
What is Personal Information and how and why do we collect it?
Personal Information is information or an opinion that identifies an individual. Examples of
Personal Information we collect includes names, addresses, email addresses, telephone and
mobile numbers. We also collect other information about you such as what prototype and scale
you model in.
This Personal Information is obtained in a number of ways, including in person discussions,
correspondence, by telephone and mobile, by email and via our website
www.waverleymrc.org.au, from media, publications and other publicly
available sources and from third parties. We do not guarantee website links or policy of
authorised third parties.
We collect personal information about individuals including Club members, friends of the Club,
and other people with whom the Club has contact with in connection with its activities. We
collect this Personal Information for the primary purpose of providing our services to Club
Members, notifying you about our activities, responding to comments and questions, including
membership enquiries. We may also use your Personal Information for secondary purposes
closely related to the primary purpose, such as in exhibition material, in circumstances where
you would reasonably expect such use or disclosure.
When we collect Personal Information we will, where appropriate and where possible, explain
to you why we are collecting the information and how we plan to use it.
Where reasonable and practicable to do so, we will collect your Personal Information only from
you. However, in some circumstances we may be provided with information by third parties. In
such a case we will take reasonable steps to ensure that you are made aware of the
information provided to us by the third party.
Disclosure of Personal Information
Your Personal Information may be disclosed in a number of circumstances including the
- To our members to enable them to undertake club tasks:
- To third parties where you consent to the use or disclosure; and
- Where required or authorised by law.
Security of Personal Information
Your Personal Information is stored in a manner that reasonably protects it from misuse and
loss and from unauthorised access, modification or disclosure.
When your Personal Information is no longer needed for the purpose for which it was obtained,
we will take reasonable steps to destroy or permanently de-identify your Personal Information.
Access to your Personal Information
You may access the Personal Information we hold about you and to update and/or correct it,
subject to certain exceptions. If you wish to access your Personal Information, please contact
us in writing.
The Club will not charge any fee for your access request, but may charge an administrative fee
for providing a copy of your Personal Information.
In order to protect your Personal Information we may require identification from you before
releasing the requested information.
Maintaining the Quality of your Personal Information
It is an important to us that your Personal Information is up-to-date. We will take reasonable
steps to make sure that your Personal Information is accurate, complete and up-to-date. If you
find that the information we have is not up-to-date or is inaccurate, please advise us as soon as
practicable, via the contact details provided on this page, so we can update our records and
ensure we can continue to provide quality services to you.
This Policy will be reviewed regularly and may change from time to time. It is available on our
If you have any queries, comments, concerns or wish to make a complaint about a breach of
need to provide us with sufficient details regarding your complaint as well as any supporting
evidence and/or information. You can contact us by sending an email to our Privacy Officer (Club Secretary) via the contacts page.